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Balloon Crew’s 10 Tips to a Successful Corporate Party

5 Dec

It’s December, and we all know what that means: the holidays are fast approaching and companies everywhere are planning corporate parties!

Whether your business is big or small, these events say a lot about your dedication and appreciation of employees and/or clients. But don’t worry: Balloon Crew has ten tips to help you throw the bash of the year!

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1. Budget

This might make party planning less fun, but it’s important to set a budget before doing anything else (and stick to it!), especially if you don’t own the company. Make sure you include realistic expense estimates of the following nine items, and any other costs that you think may arise. Then, keep detailed records of your spending to make sure you aren’t regretting this party after all is said and done!

2. Venue

Anticipate the size of your party before you start searching for a venue – your party place must be large enough to accommodate your invitees (and their families, if applicable), but small enough that it isn’t overpowering. Review your budget before making any concrete decisions!

3. Date and Time

This is easily overlooked, but is actually one of the most important things to determine ahead of time. If your schedule is flexible, then no biggie; if it’s not, however, you’ll have to find a venue with enough time to secure your necessary date! Double check to make sure your party isn’t overlapping with any upcoming deadlines, too – no one wants a room full of stressed out partygoers!

4. Invitations

Invitations should be sent out at least one month prior to your party date. This will give your invitees plenty of time to clear their schedules for the big day! You can get as creative as you want with these, but make sure you include all of the necessary information including date, time and location (with directions). If there is other important info your guests should have – like dress code or “plus ones” – include this too. Remember to send a reminder a week or two before the party so procrastinators don’t forget to prepare!

5. Entertainment

If you’re using live talent – like a DJ or host – at your event, make sure you secure them as soon as you have a date and time set. If your event is more intimate and you’ll be hosting yourself, run over any big segments in the night a few times before the actual party. And don’t forget to feature music as well as some other fun, like games (balloon darts is always a blast) or a green screen photo area!

6. Refreshments

Figure out what type of refreshments will be served ahead of time, and make sure your guests are aware as well. If your budget allows, quality catered dinners are never turned down. Or start your event earlier and serve drinks and appetizers, but  always choose no food over bad food. You can opt to start your party later, around 7 or 8, so your guests have time to eat dinner beforehand. Drinks are expected, with or without food, so at the very least serve soda and water. Something to keep in mind when creating a budget is that most corporate parties have an open bar, even if it sticks to beer and wine.  Note too if any people are vegetarians and have a plan to accommodate their needs!

7. Décor

This is our area of expertise! Your décor should be secured at the same time as your entertainment (Tip #5), so decide right away what your party warrants. Whether it’s elegant sheer ceiling canopies, decorative table/chair covers or a fun and festive balloon drop, Balloon Crew can handle all of your décor needs. And if you aren’t sure, Jacquie Sopko-Crolius is sure to have some ideas up her sleeve! “Just call…we do it all!”

BCI party decor comp

8. Photographer

You’ve already put so much work into making your corporate party a night to remember, so why let anyone forget? Have someone – whether a professional or a designated employee – photograph your event’s main moments! Then, share the photos with your guests after the party as a souvenir.

9. Prizes

There are so many ways to host giveaways, so make sure you use one! Plan a raffle, host a silent auction, or just have goodie bags to hand to guests as they arrive or leave. Anything you come up with will be appreciated, especially if it’s commemorative!

10. Follow Up

This is the best way to ensure that your next corporate party is an even bigger success than this one! Thank your guests for coming, and ask them for suggestions on how to improve future events.  You want to make sure everyone had a good time and their feedback is important!

This list may seem overwhelming, but it will make your party planning much easier in the long run. Most of all, remember to have a blast at your event – you’ve earned it!

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